As an interactive marketing agency, we deal in both the email marketing and the application development arena. Most of the time these two items go hand-in-hand. A company builds or enhances their website while marketing that website through emails, offering special deals, newsletters, subscription services and a variety of other services and products to its users. The combination of these can show impactfull and bottom-line results. But what often gets lost is auto-generated emails from the website or application. Marketing departments tend to create silos of activities, there's email marketing, and then there's website creation and management. Time and money is spent on creating an effective email marketing program that supports online activities. Auto-generated email should fall into this category as well.

There are various reasons this important form of communication get overlooked, but why are they important in the first place:

Branding - Any email generated from your domain represents your brand. Guess what, users aren't always left with an impression of your brand based on their website visit, they're often left with a confirmation, newsletter or subscription email based on their website activities. Why let that confirmation email negatively impact how you're perceived? It's just as important as that promotion email you're gearing up to send them next week.

Call-to-action - Auto-generated emails are often utilized to seek verification or ask users to continue the process started at the website.

Communication - If a user feels strongly enough about your website or your company in general, they're going to seek more information and allow you to keep in touch with them through automated emails. Keep them enganged and thinking about your products or services.

So where do most companies fall short? The biggest thing that we see is that auto-generated emails simply are not given much thought during the website enhancement or build process. As an afterthought, it will never be an adequate means of communication or engagment with your customers. Spend some time with the design. You spent time reviewing comps and making adjustments for various ESP's for standard email marketing initiatives, do the same for your auto-generated emails. ExactTarget provides a great reference for do's and don'ts conerning email marketing. Spend some time and follow as many best practices as possible. Make your calls-to-action precise and easy to comprehend (even 2 months later). Represent your brand, make sure your emails maintain company branding standards.

People tend to hold onto emails. Why not? Storage capacity is longer an issue at most ESP or client programs. If they're going to hold onto something that represents your business, make it worthwhile for them when they open it again 2 months later. It is still a representation or your company and they can still act on something you wanted them to previously. Don't be afraid to give auto-generated emails some love.